PRIVACY POLICY

Effective Date: November 2025
This Privacy Notice for Polt House Incorporated (“Company,” “we,” “us,” or “our”) explains how and why we collect, store, use, and share (“process”) your personal information when you interact with our website or related services (“Services”), including when you:
Visit our website at polthouse.com or any other website that links to this Privacy Notice

Use our analytics and AI-based recommendation platform for business and agency visibility tracking

Communicate with us in connection with sales, support, marketing, or other business activities

If you have any questions or concerns about this Privacy Notice, please review it carefully to understand your rights and choices. We are responsible for determining how and why your information is processed.
If you do not agree with this policy, please refrain from using our Services.

  1. INFORMATION WE COLLECT
    Personal Information You Provide to Us
    In short: We collect personal information that you voluntarily provide.
    We collect personal information that you provide directly when you register for our Services, request information, participate in marketing or analytics activities, or communicate with us.
    The personal information we collect may include:
    Full name

Company name

Email address

Job title or role

Phone number (optional)

Account login credentials (if applicable)

Client or ICP (Ideal Customer Profile) data that you submit for analysis

Sensitive Information. We do not knowingly collect or process sensitive personal data (such as health, biometric, or financial account data) unless explicitly required and consented to by you.
Payment Data. If you make payments through our Services, we collect information necessary to process your transaction — such as card type, expiration date, and billing address. Payment processing is securely handled by Stripe, PayPal, or WayForPay.
You can review their privacy notices here:
Stripe Privacy Policy

PayPal Privacy Policy

WayForPay Privacy Policy

All personal data provided must be accurate and kept up to date. You agree to promptly notify us of any changes.

Information Automatically Collected
In short: We automatically collect limited technical and usage information when you use the Services.
When you visit or interact with our Services, we automatically collect data that does not directly identify you, such as:
IP address and approximate geographic location

Browser type and version

Device type and operating system

Language and time zone settings

Referring URLs and access timestamps

Interaction and usage logs (e.g., pages visited, buttons clicked)

This information helps us maintain the security and functionality of our Services, perform analytics, and improve user experience.
Like most companies, we also use cookies and similar technologies. For details on our use of cookies, please refer to our separate Cookies Policy.

Types of Automatically Collected Data
Log and Usage Data: Diagnostic, performance, and usage details automatically recorded by our servers. This includes IP address, browser type, operating system, and actions performed (such as logins, searches, or feature usage).

Device Data: Information about your device such as its hardware model, operating system, mobile carrier, and browser configuration.

Location Data: We may collect location-related information derived from your IP address or device settings. You can opt out of sharing location data by adjusting your device settings, but certain features may not function properly.

Google API Data
Our integration with Google services follows the Google API Services User Data Policy, including all Limited Use requirements. This means that any data obtained from Google APIs is only used to provide or improve our Services and is not transferred to third parties without your consent.

  1. HOW DO WE PROCESS YOUR INFORMATION?
    In short: We process personal data to provide, improve, and secure our Services, communicate with you, comply with legal obligations, and operate our business responsibly.
    We process your personal information for the following purposes, depending on your interactions with the Services:
    To create and manage your account. We use your data to enable registration, authentication, and ongoing maintenance of your user profile.

To deliver and improve our Services. Your information is used to provide the analytics, insights, and AI-driven recommendations that are part of our platform, and to enhance their accuracy and performance.

To communicate with you. We use your contact details to respond to inquiries, provide customer support, and deliver essential service notifications or administrative messages.

To personalize user experience. We may analyze aggregated data to improve our user interface, suggest relevant insights, and optimize system performance.

To perform analytics and product improvement. Your usage data helps us train, test, and refine our AI models and improve the precision of analytics across client segments.

For marketing and communications. With your consent, we may send product updates, newsletters, or marketing materials through email or chat-based communication. You may opt out at any time.

For security and fraud prevention. We process certain data to monitor suspicious activity, protect against unauthorized access, and ensure compliance with applicable laws.

To comply with legal and regulatory obligations. We may process or retain data where necessary to fulfill our obligations under applicable law, taxation, or compliance frameworks.

To protect vital interests. In rare cases, we may process data to protect the safety or vital interests of a person.

We will only process your information for additional purposes with your explicit consent.

  1. WHAT LEGAL BASES DO WE RELY ON TO PROCESS YOUR INFORMATION?
    In short: We process your personal information only when we have a lawful basis to do so — such as your consent, our contractual obligations, our legitimate business interests, or compliance with legal requirements.
    If you are located in the European Union (EU) or United Kingdom (UK)
    Under the General Data Protection Regulation (GDPR) and UK GDPR, we rely on the following legal bases:
    Performance of a Contract. Processing your information is necessary to perform our obligations under a contract with you, such as providing access to our analytics platform, or to take steps at your request prior to entering into a contract.

Consent. Where you have provided explicit consent (e.g., for marketing communications, newsletters, or cookies), we process your data accordingly. You may withdraw consent at any time by contacting us at poltavetskyrylo@gmail.com.

Legitimate Interests. We may process information to improve our products, maintain cybersecurity, detect fraud, and ensure proper administration of the Services — provided these interests do not override your fundamental rights and freedoms.

Legal Obligations. We may process data when necessary to comply with our legal obligations — for instance, tax reporting, regulatory compliance, or responding to lawful government requests.

Vital Interests. In exceptional circumstances, we may process information to protect an individual’s life, health, or safety.

If you are located in Canada
We process your information based on your express or implied consent, as permitted under Canadian privacy law. You may withdraw your consent at any time.
In limited cases, we may process information without consent when permitted by law — for example:
When collection is clearly in an individual’s interest and consent cannot be obtained promptly;

To prevent or investigate fraud or security incidents;

For the purposes of legitimate business transactions;

To comply with subpoenas, court orders, or law enforcement requests;

When the data is publicly available as defined under applicable Canadian privacy regulations;

For research, statistical, or journalistic purposes, subject to applicable safeguards.

We ensure that any such processing is consistent with privacy principles and limited to what is necessary for the lawful purpose.

  1. WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?
    In short: We share personal information only when necessary for business operations, legal compliance, or with your consent.
    We may share your information in the following circumstances:
    Service Providers and Business Partners. We share information with trusted third parties who perform services on our behalf, such as hosting, analytics, payment processing, AI infrastructure, and customer support. These partners process your data only as instructed and are contractually obligated to maintain confidentiality and adequate security.

Our main service providers include:
Hosting & Infrastructure: Vercel (application hosting), Google Cloud (EU-based data centers in Germany and the Netherlands).

Payments: Stripe, PayPal, WayForPay.

Analytics: Google Analytics.

AI and Machine Learning Integrations: OpenAI, Google Gemini, Anthropic, and Google Vertex AI.

These partners may process limited data to power AI-based analytics, recommendations, and service functionality — in compliance with data protection laws and applicable data processing agreements.

Business Transfers. In the event of a merger, acquisition, restructuring, or sale of assets, your personal information may be transferred as part of that transaction. We will notify affected users before any change in ownership or control of your data.

Legal Obligations. We may disclose your personal data when required by law, regulation, court order, or governmental authority, or to protect our rights, users, and systems from misuse, fraud, or illegal activity.

Consent-Based Sharing. We may share certain information with your explicit consent — for example, when integrating your account with third-party analytics or CRM tools you authorize.

Use of Client Data for Model Improvement
To continuously improve the accuracy, performance, and quality of our analytics and AI-driven recommendations, Polt House Incorporated may use anonymized or aggregated data derived from client interactions within our Services.
Such data may be used to train, validate, or fine-tune our proprietary machine-learning models solely for the purpose of improving our algorithms, analytics accuracy, and service reliability.
This processing is conducted in accordance with applicable data-protection laws, including the GDPR and CCPA, and follows strict safeguards:
No identifiable personal information or confidential business content is used unless explicit consent has been obtained.

Data used for model improvement is anonymized, aggregated, and de-identified before processing.

We do not allow third-party AI providers to use client data for their own model training.

You may opt out of this use at any time by contacting us at poltavetskyrylo@gmail.com.

The purpose of this data processing is to enhance the precision, stability, and effectiveness of our Services for all users.

  1. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?
    In short: Yes. We use cookies and similar technologies to operate our Services, perform analytics, and enhance user experience.
    We use cookies, pixels, tags, and other tracking technologies to help the Services function securely and efficiently. These technologies allow us to:
    Maintain platform stability and prevent fraud;

Save your preferences and login sessions;

Improve navigation, performance, and analytics;

Understand user behavior to refine our product and content;

Support limited marketing and retargeting (only where legally permitted).

We also allow select third-party providers to use their tracking technologies for analytics and performance optimization purposes — primarily Google Analytics.
Google Analytics
We use Google Analytics to collect aggregated data about how users interact with our Services. This helps us understand traffic patterns, performance, and engagement metrics.
We may use the following Google Analytics features:
Remarketing with Google Analytics

Demographics and Interests Reporting

Google Display Network Impression Reporting

You can opt out of Google Analytics tracking using the following resources:
Google Analytics Opt-Out Tool

Google Ads Settings

Network Advertising Initiative Opt-Out

For details on how Google processes data, visit the Google Privacy & Terms page.
A detailed explanation of our cookie usage, retention periods, and management options is provided in our separate Cookies Policy.

  1. DO WE OFFER ARTIFICIAL INTELLIGENCE-BASED PRODUCTS?
    In short: Yes. Our Services include features and tools powered by artificial intelligence (AI), machine learning (ML), and related automated technologies (“AI Products”). These capabilities are designed to enhance user experience, generate insights, and deliver intelligent recommendations for our business clients.
    Use of AI Technologies
    Our AI-powered features may analyze business data, public digital information, or other materials you submit to generate analytics, performance reports, or strategy recommendations.
    We provide these capabilities through trusted third-party AI service providers (“AI Service Providers”), including but not limited to:
    OpenAI

Google Gemini

Anthropic

Google Vertex AI

In some cases, limited personal or business data you provide (such as inputs, queries, or structured content) may be securely transmitted to these providers to enable AI functionality.
All data processing is conducted in accordance with this Privacy Policy, applicable data protection laws, and our contractual agreements with each AI provider.
We ensure that AI Service Providers process data solely for the purpose of delivering requested functionality and not for independent model training, marketing, or profiling, unless explicitly allowed by you.

Our AI Products and Their Purposes
Our AI-driven solutions are designed to help companies and agencies improve their visibility, performance, and positioning across AI-powered search and analytics environments.
These include, but are not limited to:
AI-assisted data analytics and visualization

Recommendation and insights engines

Text and content analysis

Predictive analytics and forecasting

AI-based visibility tracking for brands and companies

Natural language understanding and search augmentation

Automated reporting and strategy support tools

All data processed through these tools remains subject to strict security controls and anonymization measures where possible.

How We Process Your Data Using AI
All personal and business data processed by AI components is handled according to our Privacy Policy, our Data Processing Agreements, and the Limited Use frameworks of each AI Service Provider.

This ensures high standards of security, confidentiality, and data minimization.

  1. HOW LONG DO WE KEEP YOUR INFORMATION?
    In short: We retain personal data only as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer period is required by law.
    We store your personal information for as long as it is necessary to provide and improve our Services, comply with legal obligations, resolve disputes, and enforce our agreements.
    Unless otherwise required by law (for example, for tax, accounting, or compliance purposes), we will not retain your personal information for more than twelve (12) months after the termination or deactivation of your account.
    Once the retention period expires, we will either delete or anonymize the data.
    If deletion is not immediately possible (for example, due to backup systems), your information will be securely stored and isolated from further processing until permanent deletion becomes feasible.

  2. HOW DO WE KEEP YOUR INFORMATION SAFE?
    In short: We apply a combination of organizational, technical, and procedural safeguards to secure your personal data.
    We maintain reasonable and appropriate administrative, technical, and physical security measures to protect your information from unauthorized access, loss, alteration, or misuse.
    These include encrypted data storage, secure data transfer (HTTPS, SSL/TLS), access controls, firewalls, and continuous monitoring of our systems hosted on servers located in Germany and the Netherlands.
    However, no method of electronic storage or transmission is completely secure.
    While we do our best to protect your personal data, we cannot guarantee absolute security.
    You acknowledge that the transmission of information over the Internet is at your own risk, and you should only access our Services through secure networks and trusted devices.

  3. DO WE COLLECT INFORMATION FROM MINORS?
    In short: No. Our Services are strictly intended for users aged 18 and older.
    We do not knowingly collect, solicit, or process data from individuals under the age of 18 (or the legal equivalent age in your jurisdiction).
    By using our Services, you confirm that you are at least 18 years old or that you are the parent or legal guardian of a minor who is authorized to use the Services under your supervision.
    If we discover that personal information from users under the age of 18 has been collected, we will promptly deactivate the account and delete the data.
    If you believe that a minor has provided us with personal information, please contact us immediately at poltavetskyrylo@gmail.com, and we will take appropriate steps to remove such data.

  4. WHAT ARE YOUR PRIVACY RIGHTS?
    In short: Depending on where you live, you may have the right to access, correct, delete, or restrict the processing of your personal information.
    If you are a resident of the European Economic Area (EEA), United Kingdom (UK), Switzerland, Canada, or certain U.S. states (such as California, Virginia, or Colorado), you are entitled to specific privacy rights under applicable laws.
    These rights may include the ability to:
    Request access to the personal information we hold about you;

Request correction or deletion of your data;

Restrict or object to our processing of your information;

Request data portability (receive your data in a structured, commonly used format);

Withdraw consent at any time when processing is based on consent;

Request human review of any automated decisions that produce legal or significant effects.

You can exercise these rights by contacting us at poltavetskyrylo@gmail.com.
We will respond to all valid requests in accordance with applicable data-protection laws.
If you are located in the EEA or UK and believe that we are processing your personal information unlawfully, you have the right to lodge a complaint with your local Data Protection Authority (DPA) or the UK Information Commissioner’s Office (ICO).
Swiss residents may contact the Federal Data Protection and Information Commissioner (FDPIC).
Withdrawing Consent
If you previously consented to the processing of your personal information (for example, for marketing purposes), you may withdraw your consent at any time by emailing us at poltavetskyrylo@gmail.com.
This will not affect the lawfulness of processing prior to your withdrawal.
Opting Out of Marketing
You can unsubscribe from our marketing or promotional emails by clicking the “Unsubscribe” link in our emails or by contacting us directly.
We may still send you essential service-related or transactional communications necessary for the use of your account.
Account Information
To review, update, or delete your account, please contact us at poltavetskyrylo@gmail.com.
Upon your request, we will deactivate or delete your account and remove your data from active systems.
Some data may be retained for legitimate business or legal purposes (for example, to prevent fraud or resolve disputes).
Cookies and Similar Technologies
You can manage or disable cookies in your browser settings.
Please note that disabling cookies may affect the functionality or availability of certain features of the Services.
For more details, refer to our Cookie Policy.

  1. CONTROLS FOR DO-NOT-TRACK FEATURES
    In short: We currently do not respond to Do-Not-Track (“DNT”) signals.
    Most web browsers and some mobile operating systems and applications include a Do-Not-Track (DNT) feature or setting that you can activate to express your preference not to have your online browsing activities tracked or collected.
    At present, there is no uniform standard that governs how websites should respond to these signals. Therefore, our Services do not currently respond to DNT browser signals or any other automatic communication mechanisms that indicate a user’s choice not to be tracked.
    If a new standard for recognizing and responding to DNT signals is adopted in the future, we will update this Privacy Policy to reflect our compliance with that standard.
    In accordance with California law, we are required to disclose our practices regarding DNT signals. Since no industry standard currently exists, we do not respond to DNT signals at this time.

  2. DO UNITED STATES RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?
    In short: Yes. Residents of certain U.S. states have specific rights regarding their personal data.
    If you are a resident of California, Colorado, Connecticut, Delaware, Florida, Indiana, Iowa, Kentucky, Maryland, Minnesota, Montana, Nebraska, New Hampshire, New Jersey, Oregon, Rhode Island, Tennessee, Texas, Utah, or Virginia, you may have rights under state privacy laws concerning access to, correction of, and deletion of your personal data.
    These rights may vary depending on your jurisdiction but typically include:
    The right to know what personal data we collect and how we use it;

The right to request access to, correction of, or deletion of your personal information;

The right to receive a copy of your personal data in a portable format;

The right to opt out of the sale, sharing, or targeted advertising based on your data;

The right to withdraw consent for data processing, where applicable;

The right to be free from discrimination for exercising any of your privacy rights.

You may exercise these rights by contacting us at poltavetskyrylo@gmail.com.
We may request additional information to verify your identity before processing your request, as required by law.

Categories of Personal Information We Collect
In the past twelve (12) months, we have collected the following categories of personal information from users and clients:
Category
Examples
Collected
A. Identifiers
Contact details such as real name, company name, email address, telephone number, online identifier, or Internet Protocol (IP) address.
✅ YES
B. Personal Information as defined in the California Customer Records Statute
Name, contact information, company affiliation, and limited billing data (processed through third-party payment providers such as Stripe, PayPal, and WayForPay).
✅ YES
C. Protected Classification Characteristics under State or Federal Law
Gender, age, race, ethnicity, national origin, marital status, or other demographic data.
❌ NO
D. Commercial Information
Transaction data, invoices, billing records, and payment confirmations handled via third-party processors.
✅ YES
E. Biometric Information
Fingerprints, facial recognition data, or voiceprints.
❌ NO
F. Internet or Other Similar Network Activity
Browsing and session logs, device identifiers, usage statistics, cookies, search history, and interactions with our Services or analytics tools.
✅ YES
G. Geolocation Data
Device or GPS-based location data.
❌ NO
H. Audio, Electronic, Visual, or Similar Information
Screenshots, video, or audio recordings voluntarily shared with our support or onboarding teams.
✅ YES (if provided)
I. Professional or Employment-Related Information
Business contact details (e.g., job title, company name, or role) for providing Services.
✅ YES
J. Education Information
Student or educational records.
✅ YES
K. Inferences Drawn from Collected Information
AI-generated insights or analytics summarizing business performance, preferences, or engagement trends.
✅ YES
L. Sensitive Personal Information
Data revealing racial or ethnic origin, political opinions, religious beliefs, genetic or biometric data, health information, or precise geolocation.
❌ NO

Additional Collection Context
We may also collect personal information outside of the categories listed above when you interact with us directly or indirectly, including but not limited to:
When you contact our customer support team for assistance;

When you participate in feedback programs, surveys, or marketing initiatives;

When you engage with us during the onboarding process, through AI-based tools, or while receiving technical support;

When you communicate with us by email, chat, phone, or mail;

When we process your information to facilitate the delivery of our Services or to respond to inquiries and support requests.

These interactions may involve limited personal information, such as your name, contact details, and communication records, which are processed solely to improve user experience and provide the requested support or service.

Data Retention by Category
We retain personal information only for as long as necessary to fulfill the purposes described in this Privacy Policy or as required by applicable law. Unless otherwise specified, all personal data will be deleted within twelve (12) months following the termination or closure of the user’s account.
Category A (Identifiers):
This includes contact details and other identifying information. Such data is retained while the user maintains an active account and is deleted within twelve (12) months after the account is closed.
Category B (Personal Information under the California Records Statute):
This includes personal and contact information processed to provide our Services. It is retained during the period of active account use and deleted within twelve (12) months after account termination.
Category C (Protected Characteristics):
We generally do not collect this type of information. However, if ever processed, it will be deleted within twelve (12) months following the end of the business relationship or service termination.
Category F (Internet or Network Activity):
This includes browsing, usage, and analytics data. It is retained while the user has an active account for the purposes of analytics and system security and deleted within twelve (12) months after account termination.
Category H (Audio, Electronic, or Similar Information):
This includes communications or materials provided through support interactions. It is retained only as long as necessary for support or verification purposes and deleted within twelve (12) months after the issue has been resolved or the account has been closed.
All data scheduled for deletion is first securely isolated from active systems and permanently removed using industry-standard data destruction procedures. If immediate deletion is not possible (for example, due to technical backups or legal retention requirements), the information will remain securely stored and inaccessible for any further processing until it can be permanently deleted.

How to Exercise Your Rights
To exercise your privacy rights, you may submit a data subject access request (DSAR) by emailing us at poltavetskyrylo@gmail.com or by using the contact information provided in the section “How Can You Contact Us About This Notice?” at the end of this Privacy Policy.
We will respond to your request in accordance with applicable privacy laws, including the GDPR, CCPA, and other state or federal privacy regulations.
If your browser supports Global Privacy Control (GPC) signals and you choose to enable them, we will honor your opt-out preferences automatically where legally required.
Under certain U.S. state privacy laws, you may also designate an authorized agent to make a request on your behalf. If you do so, we may require the agent to provide written proof of authorization in compliance with applicable legal standards.

Request Verification
Upon receiving your request, we may need to verify your identity to ensure that we are responding to the correct individual.
We will use the information you provide only to verify your identity or authority to make the request.
If we cannot verify your identity based on information already maintained by us, we may request additional details for this purpose.
When requests are made through an authorized agent, we may ask the agent to present a signed authorization letter from you confirming that they are permitted to act on your behalf.
We may also contact you directly to confirm authorization before processing the agent’s request.

Appeals
If we decline to take action on your request, you have the right to appeal our decision under certain U.S. state privacy laws.
You can submit an appeal by emailing poltavetskyrylo@gmail.com with the subject line “Privacy Appeal.”
We will respond to your appeal in writing, explaining our decision and any actions taken.
If your appeal is denied, you may have the right to contact your state’s Attorney General to file a complaint.

California “Shine the Light” Law
Under California Civil Code Section 1798.83 (the “Shine the Light” law), California residents may request, once per year and free of charge, information about categories of personal information (if any) that we have disclosed to third parties for their direct marketing purposes, as well as the names and addresses of such third parties.
If you are a California resident and wish to make such a request, please send it in writing to:
Polt House Incorporated
1007 N Orange St, 4th Floor, Suite #3162
Wilmington, Delaware 19801, United States
📧 poltavetskyrylo@gmail.com
📞 +1 (814) 473-7319

  1. DO WE MAKE UPDATES TO THIS NOTICE?
    In short: Yes, we update this Privacy Policy as necessary to remain compliant with applicable data protection laws and operational standards.
    We may revise this Privacy Policy from time to time to reflect changes in our practices, technology, or legal obligations.
    The updated version will be indicated by an updated “Last Revised” date at the top of this page.
    If we make material changes, we will notify you either by prominently posting an update on our website or by sending you a direct communication (for example, via email).
    We encourage you to review this Privacy Policy periodically to stay informed about how we protect and process your personal information.

  2. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?
    If you have any questions, concerns, or comments about this Privacy Policy or how your personal data is processed, you may contact our Data Protection Officer (DPO) or reach out to us directly at:
    Polt House Incorporated
    📍 1007 N Orange St, 4th Floor, Suite #3162
    Wilmington, Delaware 19801, United States
    📧 poltavetskyrylo@gmail.com
    📞 +1 (814) 473-7319
    If you are located in the European Economic Area (EEA) or United Kingdom (UK), you may also contact your local Data Protection Authority (DPA) regarding any concerns about how we handle your personal data.

  3. HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?
    You have the right to request access to the personal data we hold about you, request correction of inaccuracies, or request deletion of your personal data where applicable.
    You may also have the right to withdraw your consent to processing or to request restriction of processing in accordance with data protection laws.
    To submit a data subject access request (DSAR), please contact us via email at poltavetskyrylo@gmail.com.
    We will review and respond to your request in accordance with applicable privacy regulations (including GDPR, CCPA, and other relevant frameworks).
    In some cases, we may retain certain data as required by law, to prevent fraud, resolve disputes, or enforce our agreements.
    Once these obligations end, your data will be securely deleted or anonymized.

© 2025 Polt House Incorporated. All rights reserved.
All systems operational.

Effective Date: November 2025
This Privacy Notice for Polt House Incorporated (“Company,” “we,” “us,” or “our”) explains how and why we collect, store, use, and share (“process”) your personal information when you interact with our website or related services (“Services”), including when you:
Visit our website at polthouse.com or any other website that links to this Privacy Notice

Use our analytics and AI-based recommendation platform for business and agency visibility tracking

Communicate with us in connection with sales, support, marketing, or other business activities

If you have any questions or concerns about this Privacy Notice, please review it carefully to understand your rights and choices. We are responsible for determining how and why your information is processed.
If you do not agree with this policy, please refrain from using our Services.

  1. INFORMATION WE COLLECT
    Personal Information You Provide to Us
    In short: We collect personal information that you voluntarily provide.
    We collect personal information that you provide directly when you register for our Services, request information, participate in marketing or analytics activities, or communicate with us.
    The personal information we collect may include:
    Full name

Company name

Email address

Job title or role

Phone number (optional)

Account login credentials (if applicable)

Client or ICP (Ideal Customer Profile) data that you submit for analysis

Sensitive Information. We do not knowingly collect or process sensitive personal data (such as health, biometric, or financial account data) unless explicitly required and consented to by you.
Payment Data. If you make payments through our Services, we collect information necessary to process your transaction — such as card type, expiration date, and billing address. Payment processing is securely handled by Stripe, PayPal, or WayForPay.
You can review their privacy notices here:
Stripe Privacy Policy

PayPal Privacy Policy

WayForPay Privacy Policy

All personal data provided must be accurate and kept up to date. You agree to promptly notify us of any changes.

Information Automatically Collected
In short: We automatically collect limited technical and usage information when you use the Services.
When you visit or interact with our Services, we automatically collect data that does not directly identify you, such as:
IP address and approximate geographic location

Browser type and version

Device type and operating system

Language and time zone settings

Referring URLs and access timestamps

Interaction and usage logs (e.g., pages visited, buttons clicked)

This information helps us maintain the security and functionality of our Services, perform analytics, and improve user experience.
Like most companies, we also use cookies and similar technologies. For details on our use of cookies, please refer to our separate Cookies Policy.

Types of Automatically Collected Data
Log and Usage Data: Diagnostic, performance, and usage details automatically recorded by our servers. This includes IP address, browser type, operating system, and actions performed (such as logins, searches, or feature usage).

Device Data: Information about your device such as its hardware model, operating system, mobile carrier, and browser configuration.

Location Data: We may collect location-related information derived from your IP address or device settings. You can opt out of sharing location data by adjusting your device settings, but certain features may not function properly.

Google API Data
Our integration with Google services follows the Google API Services User Data Policy, including all Limited Use requirements. This means that any data obtained from Google APIs is only used to provide or improve our Services and is not transferred to third parties without your consent.

  1. HOW DO WE PROCESS YOUR INFORMATION?
    In short: We process personal data to provide, improve, and secure our Services, communicate with you, comply with legal obligations, and operate our business responsibly.
    We process your personal information for the following purposes, depending on your interactions with the Services:
    To create and manage your account. We use your data to enable registration, authentication, and ongoing maintenance of your user profile.

To deliver and improve our Services. Your information is used to provide the analytics, insights, and AI-driven recommendations that are part of our platform, and to enhance their accuracy and performance.

To communicate with you. We use your contact details to respond to inquiries, provide customer support, and deliver essential service notifications or administrative messages.

To personalize user experience. We may analyze aggregated data to improve our user interface, suggest relevant insights, and optimize system performance.

To perform analytics and product improvement. Your usage data helps us train, test, and refine our AI models and improve the precision of analytics across client segments.

For marketing and communications. With your consent, we may send product updates, newsletters, or marketing materials through email or chat-based communication. You may opt out at any time.

For security and fraud prevention. We process certain data to monitor suspicious activity, protect against unauthorized access, and ensure compliance with applicable laws.

To comply with legal and regulatory obligations. We may process or retain data where necessary to fulfill our obligations under applicable law, taxation, or compliance frameworks.

To protect vital interests. In rare cases, we may process data to protect the safety or vital interests of a person.

We will only process your information for additional purposes with your explicit consent.

  1. WHAT LEGAL BASES DO WE RELY ON TO PROCESS YOUR INFORMATION?
    In short: We process your personal information only when we have a lawful basis to do so — such as your consent, our contractual obligations, our legitimate business interests, or compliance with legal requirements.
    If you are located in the European Union (EU) or United Kingdom (UK)
    Under the General Data Protection Regulation (GDPR) and UK GDPR, we rely on the following legal bases:
    Performance of a Contract. Processing your information is necessary to perform our obligations under a contract with you, such as providing access to our analytics platform, or to take steps at your request prior to entering into a contract.

Consent. Where you have provided explicit consent (e.g., for marketing communications, newsletters, or cookies), we process your data accordingly. You may withdraw consent at any time by contacting us at poltavetskyrylo@gmail.com.

Legitimate Interests. We may process information to improve our products, maintain cybersecurity, detect fraud, and ensure proper administration of the Services — provided these interests do not override your fundamental rights and freedoms.

Legal Obligations. We may process data when necessary to comply with our legal obligations — for instance, tax reporting, regulatory compliance, or responding to lawful government requests.

Vital Interests. In exceptional circumstances, we may process information to protect an individual’s life, health, or safety.

If you are located in Canada
We process your information based on your express or implied consent, as permitted under Canadian privacy law. You may withdraw your consent at any time.
In limited cases, we may process information without consent when permitted by law — for example:
When collection is clearly in an individual’s interest and consent cannot be obtained promptly;

To prevent or investigate fraud or security incidents;

For the purposes of legitimate business transactions;

To comply with subpoenas, court orders, or law enforcement requests;

When the data is publicly available as defined under applicable Canadian privacy regulations;

For research, statistical, or journalistic purposes, subject to applicable safeguards.

We ensure that any such processing is consistent with privacy principles and limited to what is necessary for the lawful purpose.

  1. WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?
    In short: We share personal information only when necessary for business operations, legal compliance, or with your consent.
    We may share your information in the following circumstances:
    Service Providers and Business Partners. We share information with trusted third parties who perform services on our behalf, such as hosting, analytics, payment processing, AI infrastructure, and customer support. These partners process your data only as instructed and are contractually obligated to maintain confidentiality and adequate security.

Our main service providers include:
Hosting & Infrastructure: Vercel (application hosting), Google Cloud (EU-based data centers in Germany and the Netherlands).

Payments: Stripe, PayPal, WayForPay.

Analytics: Google Analytics.

AI and Machine Learning Integrations: OpenAI, Google Gemini, Anthropic, and Google Vertex AI.

These partners may process limited data to power AI-based analytics, recommendations, and service functionality — in compliance with data protection laws and applicable data processing agreements.

Business Transfers. In the event of a merger, acquisition, restructuring, or sale of assets, your personal information may be transferred as part of that transaction. We will notify affected users before any change in ownership or control of your data.

Legal Obligations. We may disclose your personal data when required by law, regulation, court order, or governmental authority, or to protect our rights, users, and systems from misuse, fraud, or illegal activity.

Consent-Based Sharing. We may share certain information with your explicit consent — for example, when integrating your account with third-party analytics or CRM tools you authorize.

Use of Client Data for Model Improvement
To continuously improve the accuracy, performance, and quality of our analytics and AI-driven recommendations, Polt House Incorporated may use anonymized or aggregated data derived from client interactions within our Services.
Such data may be used to train, validate, or fine-tune our proprietary machine-learning models solely for the purpose of improving our algorithms, analytics accuracy, and service reliability.
This processing is conducted in accordance with applicable data-protection laws, including the GDPR and CCPA, and follows strict safeguards:
No identifiable personal information or confidential business content is used unless explicit consent has been obtained.

Data used for model improvement is anonymized, aggregated, and de-identified before processing.

We do not allow third-party AI providers to use client data for their own model training.

You may opt out of this use at any time by contacting us at poltavetskyrylo@gmail.com.

The purpose of this data processing is to enhance the precision, stability, and effectiveness of our Services for all users.

  1. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?
    In short: Yes. We use cookies and similar technologies to operate our Services, perform analytics, and enhance user experience.
    We use cookies, pixels, tags, and other tracking technologies to help the Services function securely and efficiently. These technologies allow us to:
    Maintain platform stability and prevent fraud;

Save your preferences and login sessions;

Improve navigation, performance, and analytics;

Understand user behavior to refine our product and content;

Support limited marketing and retargeting (only where legally permitted).

We also allow select third-party providers to use their tracking technologies for analytics and performance optimization purposes — primarily Google Analytics.
Google Analytics
We use Google Analytics to collect aggregated data about how users interact with our Services. This helps us understand traffic patterns, performance, and engagement metrics.
We may use the following Google Analytics features:
Remarketing with Google Analytics

Demographics and Interests Reporting

Google Display Network Impression Reporting

You can opt out of Google Analytics tracking using the following resources:
Google Analytics Opt-Out Tool

Google Ads Settings

Network Advertising Initiative Opt-Out

For details on how Google processes data, visit the Google Privacy & Terms page.
A detailed explanation of our cookie usage, retention periods, and management options is provided in our separate Cookies Policy.

  1. DO WE OFFER ARTIFICIAL INTELLIGENCE-BASED PRODUCTS?
    In short: Yes. Our Services include features and tools powered by artificial intelligence (AI), machine learning (ML), and related automated technologies (“AI Products”). These capabilities are designed to enhance user experience, generate insights, and deliver intelligent recommendations for our business clients.
    Use of AI Technologies
    Our AI-powered features may analyze business data, public digital information, or other materials you submit to generate analytics, performance reports, or strategy recommendations.
    We provide these capabilities through trusted third-party AI service providers (“AI Service Providers”), including but not limited to:
    OpenAI

Google Gemini

Anthropic

Google Vertex AI

In some cases, limited personal or business data you provide (such as inputs, queries, or structured content) may be securely transmitted to these providers to enable AI functionality.
All data processing is conducted in accordance with this Privacy Policy, applicable data protection laws, and our contractual agreements with each AI provider.
We ensure that AI Service Providers process data solely for the purpose of delivering requested functionality and not for independent model training, marketing, or profiling, unless explicitly allowed by you.

Our AI Products and Their Purposes
Our AI-driven solutions are designed to help companies and agencies improve their visibility, performance, and positioning across AI-powered search and analytics environments.
These include, but are not limited to:
AI-assisted data analytics and visualization

Recommendation and insights engines

Text and content analysis

Predictive analytics and forecasting

AI-based visibility tracking for brands and companies

Natural language understanding and search augmentation

Automated reporting and strategy support tools

All data processed through these tools remains subject to strict security controls and anonymization measures where possible.

How We Process Your Data Using AI
All personal and business data processed by AI components is handled according to our Privacy Policy, our Data Processing Agreements, and the Limited Use frameworks of each AI Service Provider.

This ensures high standards of security, confidentiality, and data minimization.

  1. HOW LONG DO WE KEEP YOUR INFORMATION?
    In short: We retain personal data only as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer period is required by law.
    We store your personal information for as long as it is necessary to provide and improve our Services, comply with legal obligations, resolve disputes, and enforce our agreements.
    Unless otherwise required by law (for example, for tax, accounting, or compliance purposes), we will not retain your personal information for more than twelve (12) months after the termination or deactivation of your account.
    Once the retention period expires, we will either delete or anonymize the data.
    If deletion is not immediately possible (for example, due to backup systems), your information will be securely stored and isolated from further processing until permanent deletion becomes feasible.

  2. HOW DO WE KEEP YOUR INFORMATION SAFE?
    In short: We apply a combination of organizational, technical, and procedural safeguards to secure your personal data.
    We maintain reasonable and appropriate administrative, technical, and physical security measures to protect your information from unauthorized access, loss, alteration, or misuse.
    These include encrypted data storage, secure data transfer (HTTPS, SSL/TLS), access controls, firewalls, and continuous monitoring of our systems hosted on servers located in Germany and the Netherlands.
    However, no method of electronic storage or transmission is completely secure.
    While we do our best to protect your personal data, we cannot guarantee absolute security.
    You acknowledge that the transmission of information over the Internet is at your own risk, and you should only access our Services through secure networks and trusted devices.

  3. DO WE COLLECT INFORMATION FROM MINORS?
    In short: No. Our Services are strictly intended for users aged 18 and older.
    We do not knowingly collect, solicit, or process data from individuals under the age of 18 (or the legal equivalent age in your jurisdiction).
    By using our Services, you confirm that you are at least 18 years old or that you are the parent or legal guardian of a minor who is authorized to use the Services under your supervision.
    If we discover that personal information from users under the age of 18 has been collected, we will promptly deactivate the account and delete the data.
    If you believe that a minor has provided us with personal information, please contact us immediately at poltavetskyrylo@gmail.com, and we will take appropriate steps to remove such data.

  4. WHAT ARE YOUR PRIVACY RIGHTS?
    In short: Depending on where you live, you may have the right to access, correct, delete, or restrict the processing of your personal information.
    If you are a resident of the European Economic Area (EEA), United Kingdom (UK), Switzerland, Canada, or certain U.S. states (such as California, Virginia, or Colorado), you are entitled to specific privacy rights under applicable laws.
    These rights may include the ability to:
    Request access to the personal information we hold about you;

Request correction or deletion of your data;

Restrict or object to our processing of your information;

Request data portability (receive your data in a structured, commonly used format);

Withdraw consent at any time when processing is based on consent;

Request human review of any automated decisions that produce legal or significant effects.

You can exercise these rights by contacting us at poltavetskyrylo@gmail.com.
We will respond to all valid requests in accordance with applicable data-protection laws.
If you are located in the EEA or UK and believe that we are processing your personal information unlawfully, you have the right to lodge a complaint with your local Data Protection Authority (DPA) or the UK Information Commissioner’s Office (ICO).
Swiss residents may contact the Federal Data Protection and Information Commissioner (FDPIC).
Withdrawing Consent
If you previously consented to the processing of your personal information (for example, for marketing purposes), you may withdraw your consent at any time by emailing us at poltavetskyrylo@gmail.com.
This will not affect the lawfulness of processing prior to your withdrawal.
Opting Out of Marketing
You can unsubscribe from our marketing or promotional emails by clicking the “Unsubscribe” link in our emails or by contacting us directly.
We may still send you essential service-related or transactional communications necessary for the use of your account.
Account Information
To review, update, or delete your account, please contact us at poltavetskyrylo@gmail.com.
Upon your request, we will deactivate or delete your account and remove your data from active systems.
Some data may be retained for legitimate business or legal purposes (for example, to prevent fraud or resolve disputes).
Cookies and Similar Technologies
You can manage or disable cookies in your browser settings.
Please note that disabling cookies may affect the functionality or availability of certain features of the Services.
For more details, refer to our Cookie Policy.

  1. CONTROLS FOR DO-NOT-TRACK FEATURES
    In short: We currently do not respond to Do-Not-Track (“DNT”) signals.
    Most web browsers and some mobile operating systems and applications include a Do-Not-Track (DNT) feature or setting that you can activate to express your preference not to have your online browsing activities tracked or collected.
    At present, there is no uniform standard that governs how websites should respond to these signals. Therefore, our Services do not currently respond to DNT browser signals or any other automatic communication mechanisms that indicate a user’s choice not to be tracked.
    If a new standard for recognizing and responding to DNT signals is adopted in the future, we will update this Privacy Policy to reflect our compliance with that standard.
    In accordance with California law, we are required to disclose our practices regarding DNT signals. Since no industry standard currently exists, we do not respond to DNT signals at this time.

  2. DO UNITED STATES RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?
    In short: Yes. Residents of certain U.S. states have specific rights regarding their personal data.
    If you are a resident of California, Colorado, Connecticut, Delaware, Florida, Indiana, Iowa, Kentucky, Maryland, Minnesota, Montana, Nebraska, New Hampshire, New Jersey, Oregon, Rhode Island, Tennessee, Texas, Utah, or Virginia, you may have rights under state privacy laws concerning access to, correction of, and deletion of your personal data.
    These rights may vary depending on your jurisdiction but typically include:
    The right to know what personal data we collect and how we use it;

The right to request access to, correction of, or deletion of your personal information;

The right to receive a copy of your personal data in a portable format;

The right to opt out of the sale, sharing, or targeted advertising based on your data;

The right to withdraw consent for data processing, where applicable;

The right to be free from discrimination for exercising any of your privacy rights.

You may exercise these rights by contacting us at poltavetskyrylo@gmail.com.
We may request additional information to verify your identity before processing your request, as required by law.

Categories of Personal Information We Collect
In the past twelve (12) months, we have collected the following categories of personal information from users and clients:
Category
Examples
Collected
A. Identifiers
Contact details such as real name, company name, email address, telephone number, online identifier, or Internet Protocol (IP) address.
✅ YES
B. Personal Information as defined in the California Customer Records Statute
Name, contact information, company affiliation, and limited billing data (processed through third-party payment providers such as Stripe, PayPal, and WayForPay).
✅ YES
C. Protected Classification Characteristics under State or Federal Law
Gender, age, race, ethnicity, national origin, marital status, or other demographic data.
❌ NO
D. Commercial Information
Transaction data, invoices, billing records, and payment confirmations handled via third-party processors.
✅ YES
E. Biometric Information
Fingerprints, facial recognition data, or voiceprints.
❌ NO
F. Internet or Other Similar Network Activity
Browsing and session logs, device identifiers, usage statistics, cookies, search history, and interactions with our Services or analytics tools.
✅ YES
G. Geolocation Data
Device or GPS-based location data.
❌ NO
H. Audio, Electronic, Visual, or Similar Information
Screenshots, video, or audio recordings voluntarily shared with our support or onboarding teams.
✅ YES (if provided)
I. Professional or Employment-Related Information
Business contact details (e.g., job title, company name, or role) for providing Services.
✅ YES
J. Education Information
Student or educational records.
✅ YES
K. Inferences Drawn from Collected Information
AI-generated insights or analytics summarizing business performance, preferences, or engagement trends.
✅ YES
L. Sensitive Personal Information
Data revealing racial or ethnic origin, political opinions, religious beliefs, genetic or biometric data, health information, or precise geolocation.
❌ NO

Additional Collection Context
We may also collect personal information outside of the categories listed above when you interact with us directly or indirectly, including but not limited to:
When you contact our customer support team for assistance;

When you participate in feedback programs, surveys, or marketing initiatives;

When you engage with us during the onboarding process, through AI-based tools, or while receiving technical support;

When you communicate with us by email, chat, phone, or mail;

When we process your information to facilitate the delivery of our Services or to respond to inquiries and support requests.

These interactions may involve limited personal information, such as your name, contact details, and communication records, which are processed solely to improve user experience and provide the requested support or service.

Data Retention by Category
We retain personal information only for as long as necessary to fulfill the purposes described in this Privacy Policy or as required by applicable law. Unless otherwise specified, all personal data will be deleted within twelve (12) months following the termination or closure of the user’s account.
Category A (Identifiers):
This includes contact details and other identifying information. Such data is retained while the user maintains an active account and is deleted within twelve (12) months after the account is closed.
Category B (Personal Information under the California Records Statute):
This includes personal and contact information processed to provide our Services. It is retained during the period of active account use and deleted within twelve (12) months after account termination.
Category C (Protected Characteristics):
We generally do not collect this type of information. However, if ever processed, it will be deleted within twelve (12) months following the end of the business relationship or service termination.
Category F (Internet or Network Activity):
This includes browsing, usage, and analytics data. It is retained while the user has an active account for the purposes of analytics and system security and deleted within twelve (12) months after account termination.
Category H (Audio, Electronic, or Similar Information):
This includes communications or materials provided through support interactions. It is retained only as long as necessary for support or verification purposes and deleted within twelve (12) months after the issue has been resolved or the account has been closed.
All data scheduled for deletion is first securely isolated from active systems and permanently removed using industry-standard data destruction procedures. If immediate deletion is not possible (for example, due to technical backups or legal retention requirements), the information will remain securely stored and inaccessible for any further processing until it can be permanently deleted.

How to Exercise Your Rights
To exercise your privacy rights, you may submit a data subject access request (DSAR) by emailing us at poltavetskyrylo@gmail.com or by using the contact information provided in the section “How Can You Contact Us About This Notice?” at the end of this Privacy Policy.
We will respond to your request in accordance with applicable privacy laws, including the GDPR, CCPA, and other state or federal privacy regulations.
If your browser supports Global Privacy Control (GPC) signals and you choose to enable them, we will honor your opt-out preferences automatically where legally required.
Under certain U.S. state privacy laws, you may also designate an authorized agent to make a request on your behalf. If you do so, we may require the agent to provide written proof of authorization in compliance with applicable legal standards.

Request Verification
Upon receiving your request, we may need to verify your identity to ensure that we are responding to the correct individual.
We will use the information you provide only to verify your identity or authority to make the request.
If we cannot verify your identity based on information already maintained by us, we may request additional details for this purpose.
When requests are made through an authorized agent, we may ask the agent to present a signed authorization letter from you confirming that they are permitted to act on your behalf.
We may also contact you directly to confirm authorization before processing the agent’s request.

Appeals
If we decline to take action on your request, you have the right to appeal our decision under certain U.S. state privacy laws.
You can submit an appeal by emailing poltavetskyrylo@gmail.com with the subject line “Privacy Appeal.”
We will respond to your appeal in writing, explaining our decision and any actions taken.
If your appeal is denied, you may have the right to contact your state’s Attorney General to file a complaint.

California “Shine the Light” Law
Under California Civil Code Section 1798.83 (the “Shine the Light” law), California residents may request, once per year and free of charge, information about categories of personal information (if any) that we have disclosed to third parties for their direct marketing purposes, as well as the names and addresses of such third parties.
If you are a California resident and wish to make such a request, please send it in writing to:
Polt House Incorporated
1007 N Orange St, 4th Floor, Suite #3162
Wilmington, Delaware 19801, United States
📧 poltavetskyrylo@gmail.com
📞 +1 (814) 473-7319

  1. DO WE MAKE UPDATES TO THIS NOTICE?
    In short: Yes, we update this Privacy Policy as necessary to remain compliant with applicable data protection laws and operational standards.
    We may revise this Privacy Policy from time to time to reflect changes in our practices, technology, or legal obligations.
    The updated version will be indicated by an updated “Last Revised” date at the top of this page.
    If we make material changes, we will notify you either by prominently posting an update on our website or by sending you a direct communication (for example, via email).
    We encourage you to review this Privacy Policy periodically to stay informed about how we protect and process your personal information.

  2. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?
    If you have any questions, concerns, or comments about this Privacy Policy or how your personal data is processed, you may contact our Data Protection Officer (DPO) or reach out to us directly at:
    Polt House Incorporated
    📍 1007 N Orange St, 4th Floor, Suite #3162
    Wilmington, Delaware 19801, United States
    📧 poltavetskyrylo@gmail.com
    📞 +1 (814) 473-7319
    If you are located in the European Economic Area (EEA) or United Kingdom (UK), you may also contact your local Data Protection Authority (DPA) regarding any concerns about how we handle your personal data.

  3. HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?
    You have the right to request access to the personal data we hold about you, request correction of inaccuracies, or request deletion of your personal data where applicable.
    You may also have the right to withdraw your consent to processing or to request restriction of processing in accordance with data protection laws.
    To submit a data subject access request (DSAR), please contact us via email at poltavetskyrylo@gmail.com.
    We will review and respond to your request in accordance with applicable privacy regulations (including GDPR, CCPA, and other relevant frameworks).
    In some cases, we may retain certain data as required by law, to prevent fraud, resolve disputes, or enforce our agreements.
    Once these obligations end, your data will be securely deleted or anonymized.

© 2025 Polt House Incorporated. All rights reserved.
All systems operational.

Effective Date: November 2025
This Privacy Notice for Polt House Incorporated (“Company,” “we,” “us,” or “our”) explains how and why we collect, store, use, and share (“process”) your personal information when you interact with our website or related services (“Services”), including when you:
Visit our website at polthouse.com or any other website that links to this Privacy Notice

Use our analytics and AI-based recommendation platform for business and agency visibility tracking

Communicate with us in connection with sales, support, marketing, or other business activities

If you have any questions or concerns about this Privacy Notice, please review it carefully to understand your rights and choices. We are responsible for determining how and why your information is processed.
If you do not agree with this policy, please refrain from using our Services.

  1. INFORMATION WE COLLECT
    Personal Information You Provide to Us
    In short: We collect personal information that you voluntarily provide.
    We collect personal information that you provide directly when you register for our Services, request information, participate in marketing or analytics activities, or communicate with us.
    The personal information we collect may include:
    Full name

Company name

Email address

Job title or role

Phone number (optional)

Account login credentials (if applicable)

Client or ICP (Ideal Customer Profile) data that you submit for analysis

Sensitive Information. We do not knowingly collect or process sensitive personal data (such as health, biometric, or financial account data) unless explicitly required and consented to by you.
Payment Data. If you make payments through our Services, we collect information necessary to process your transaction — such as card type, expiration date, and billing address. Payment processing is securely handled by Stripe, PayPal, or WayForPay.
You can review their privacy notices here:
Stripe Privacy Policy

PayPal Privacy Policy

WayForPay Privacy Policy

All personal data provided must be accurate and kept up to date. You agree to promptly notify us of any changes.

Information Automatically Collected
In short: We automatically collect limited technical and usage information when you use the Services.
When you visit or interact with our Services, we automatically collect data that does not directly identify you, such as:
IP address and approximate geographic location

Browser type and version

Device type and operating system

Language and time zone settings

Referring URLs and access timestamps

Interaction and usage logs (e.g., pages visited, buttons clicked)

This information helps us maintain the security and functionality of our Services, perform analytics, and improve user experience.
Like most companies, we also use cookies and similar technologies. For details on our use of cookies, please refer to our separate Cookies Policy.

Types of Automatically Collected Data
Log and Usage Data: Diagnostic, performance, and usage details automatically recorded by our servers. This includes IP address, browser type, operating system, and actions performed (such as logins, searches, or feature usage).

Device Data: Information about your device such as its hardware model, operating system, mobile carrier, and browser configuration.

Location Data: We may collect location-related information derived from your IP address or device settings. You can opt out of sharing location data by adjusting your device settings, but certain features may not function properly.

Google API Data
Our integration with Google services follows the Google API Services User Data Policy, including all Limited Use requirements. This means that any data obtained from Google APIs is only used to provide or improve our Services and is not transferred to third parties without your consent.

  1. HOW DO WE PROCESS YOUR INFORMATION?
    In short: We process personal data to provide, improve, and secure our Services, communicate with you, comply with legal obligations, and operate our business responsibly.
    We process your personal information for the following purposes, depending on your interactions with the Services:
    To create and manage your account. We use your data to enable registration, authentication, and ongoing maintenance of your user profile.

To deliver and improve our Services. Your information is used to provide the analytics, insights, and AI-driven recommendations that are part of our platform, and to enhance their accuracy and performance.

To communicate with you. We use your contact details to respond to inquiries, provide customer support, and deliver essential service notifications or administrative messages.

To personalize user experience. We may analyze aggregated data to improve our user interface, suggest relevant insights, and optimize system performance.

To perform analytics and product improvement. Your usage data helps us train, test, and refine our AI models and improve the precision of analytics across client segments.

For marketing and communications. With your consent, we may send product updates, newsletters, or marketing materials through email or chat-based communication. You may opt out at any time.

For security and fraud prevention. We process certain data to monitor suspicious activity, protect against unauthorized access, and ensure compliance with applicable laws.

To comply with legal and regulatory obligations. We may process or retain data where necessary to fulfill our obligations under applicable law, taxation, or compliance frameworks.

To protect vital interests. In rare cases, we may process data to protect the safety or vital interests of a person.

We will only process your information for additional purposes with your explicit consent.

  1. WHAT LEGAL BASES DO WE RELY ON TO PROCESS YOUR INFORMATION?
    In short: We process your personal information only when we have a lawful basis to do so — such as your consent, our contractual obligations, our legitimate business interests, or compliance with legal requirements.
    If you are located in the European Union (EU) or United Kingdom (UK)
    Under the General Data Protection Regulation (GDPR) and UK GDPR, we rely on the following legal bases:
    Performance of a Contract. Processing your information is necessary to perform our obligations under a contract with you, such as providing access to our analytics platform, or to take steps at your request prior to entering into a contract.

Consent. Where you have provided explicit consent (e.g., for marketing communications, newsletters, or cookies), we process your data accordingly. You may withdraw consent at any time by contacting us at poltavetskyrylo@gmail.com.

Legitimate Interests. We may process information to improve our products, maintain cybersecurity, detect fraud, and ensure proper administration of the Services — provided these interests do not override your fundamental rights and freedoms.

Legal Obligations. We may process data when necessary to comply with our legal obligations — for instance, tax reporting, regulatory compliance, or responding to lawful government requests.

Vital Interests. In exceptional circumstances, we may process information to protect an individual’s life, health, or safety.

If you are located in Canada
We process your information based on your express or implied consent, as permitted under Canadian privacy law. You may withdraw your consent at any time.
In limited cases, we may process information without consent when permitted by law — for example:
When collection is clearly in an individual’s interest and consent cannot be obtained promptly;

To prevent or investigate fraud or security incidents;

For the purposes of legitimate business transactions;

To comply with subpoenas, court orders, or law enforcement requests;

When the data is publicly available as defined under applicable Canadian privacy regulations;

For research, statistical, or journalistic purposes, subject to applicable safeguards.

We ensure that any such processing is consistent with privacy principles and limited to what is necessary for the lawful purpose.

  1. WHEN AND WITH WHOM DO WE SHARE YOUR PERSONAL INFORMATION?
    In short: We share personal information only when necessary for business operations, legal compliance, or with your consent.
    We may share your information in the following circumstances:
    Service Providers and Business Partners. We share information with trusted third parties who perform services on our behalf, such as hosting, analytics, payment processing, AI infrastructure, and customer support. These partners process your data only as instructed and are contractually obligated to maintain confidentiality and adequate security.

Our main service providers include:
Hosting & Infrastructure: Vercel (application hosting), Google Cloud (EU-based data centers in Germany and the Netherlands).

Payments: Stripe, PayPal, WayForPay.

Analytics: Google Analytics.

AI and Machine Learning Integrations: OpenAI, Google Gemini, Anthropic, and Google Vertex AI.

These partners may process limited data to power AI-based analytics, recommendations, and service functionality — in compliance with data protection laws and applicable data processing agreements.

Business Transfers. In the event of a merger, acquisition, restructuring, or sale of assets, your personal information may be transferred as part of that transaction. We will notify affected users before any change in ownership or control of your data.

Legal Obligations. We may disclose your personal data when required by law, regulation, court order, or governmental authority, or to protect our rights, users, and systems from misuse, fraud, or illegal activity.

Consent-Based Sharing. We may share certain information with your explicit consent — for example, when integrating your account with third-party analytics or CRM tools you authorize.

Use of Client Data for Model Improvement
To continuously improve the accuracy, performance, and quality of our analytics and AI-driven recommendations, Polt House Incorporated may use anonymized or aggregated data derived from client interactions within our Services.
Such data may be used to train, validate, or fine-tune our proprietary machine-learning models solely for the purpose of improving our algorithms, analytics accuracy, and service reliability.
This processing is conducted in accordance with applicable data-protection laws, including the GDPR and CCPA, and follows strict safeguards:
No identifiable personal information or confidential business content is used unless explicit consent has been obtained.

Data used for model improvement is anonymized, aggregated, and de-identified before processing.

We do not allow third-party AI providers to use client data for their own model training.

You may opt out of this use at any time by contacting us at poltavetskyrylo@gmail.com.

The purpose of this data processing is to enhance the precision, stability, and effectiveness of our Services for all users.

  1. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGIES?
    In short: Yes. We use cookies and similar technologies to operate our Services, perform analytics, and enhance user experience.
    We use cookies, pixels, tags, and other tracking technologies to help the Services function securely and efficiently. These technologies allow us to:
    Maintain platform stability and prevent fraud;

Save your preferences and login sessions;

Improve navigation, performance, and analytics;

Understand user behavior to refine our product and content;

Support limited marketing and retargeting (only where legally permitted).

We also allow select third-party providers to use their tracking technologies for analytics and performance optimization purposes — primarily Google Analytics.
Google Analytics
We use Google Analytics to collect aggregated data about how users interact with our Services. This helps us understand traffic patterns, performance, and engagement metrics.
We may use the following Google Analytics features:
Remarketing with Google Analytics

Demographics and Interests Reporting

Google Display Network Impression Reporting

You can opt out of Google Analytics tracking using the following resources:
Google Analytics Opt-Out Tool

Google Ads Settings

Network Advertising Initiative Opt-Out

For details on how Google processes data, visit the Google Privacy & Terms page.
A detailed explanation of our cookie usage, retention periods, and management options is provided in our separate Cookies Policy.

  1. DO WE OFFER ARTIFICIAL INTELLIGENCE-BASED PRODUCTS?
    In short: Yes. Our Services include features and tools powered by artificial intelligence (AI), machine learning (ML), and related automated technologies (“AI Products”). These capabilities are designed to enhance user experience, generate insights, and deliver intelligent recommendations for our business clients.
    Use of AI Technologies
    Our AI-powered features may analyze business data, public digital information, or other materials you submit to generate analytics, performance reports, or strategy recommendations.
    We provide these capabilities through trusted third-party AI service providers (“AI Service Providers”), including but not limited to:
    OpenAI

Google Gemini

Anthropic

Google Vertex AI

In some cases, limited personal or business data you provide (such as inputs, queries, or structured content) may be securely transmitted to these providers to enable AI functionality.
All data processing is conducted in accordance with this Privacy Policy, applicable data protection laws, and our contractual agreements with each AI provider.
We ensure that AI Service Providers process data solely for the purpose of delivering requested functionality and not for independent model training, marketing, or profiling, unless explicitly allowed by you.

Our AI Products and Their Purposes
Our AI-driven solutions are designed to help companies and agencies improve their visibility, performance, and positioning across AI-powered search and analytics environments.
These include, but are not limited to:
AI-assisted data analytics and visualization

Recommendation and insights engines

Text and content analysis

Predictive analytics and forecasting

AI-based visibility tracking for brands and companies

Natural language understanding and search augmentation

Automated reporting and strategy support tools

All data processed through these tools remains subject to strict security controls and anonymization measures where possible.

How We Process Your Data Using AI
All personal and business data processed by AI components is handled according to our Privacy Policy, our Data Processing Agreements, and the Limited Use frameworks of each AI Service Provider.

This ensures high standards of security, confidentiality, and data minimization.

  1. HOW LONG DO WE KEEP YOUR INFORMATION?
    In short: We retain personal data only as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer period is required by law.
    We store your personal information for as long as it is necessary to provide and improve our Services, comply with legal obligations, resolve disputes, and enforce our agreements.
    Unless otherwise required by law (for example, for tax, accounting, or compliance purposes), we will not retain your personal information for more than twelve (12) months after the termination or deactivation of your account.
    Once the retention period expires, we will either delete or anonymize the data.
    If deletion is not immediately possible (for example, due to backup systems), your information will be securely stored and isolated from further processing until permanent deletion becomes feasible.

  2. HOW DO WE KEEP YOUR INFORMATION SAFE?
    In short: We apply a combination of organizational, technical, and procedural safeguards to secure your personal data.
    We maintain reasonable and appropriate administrative, technical, and physical security measures to protect your information from unauthorized access, loss, alteration, or misuse.
    These include encrypted data storage, secure data transfer (HTTPS, SSL/TLS), access controls, firewalls, and continuous monitoring of our systems hosted on servers located in Germany and the Netherlands.
    However, no method of electronic storage or transmission is completely secure.
    While we do our best to protect your personal data, we cannot guarantee absolute security.
    You acknowledge that the transmission of information over the Internet is at your own risk, and you should only access our Services through secure networks and trusted devices.

  3. DO WE COLLECT INFORMATION FROM MINORS?
    In short: No. Our Services are strictly intended for users aged 18 and older.
    We do not knowingly collect, solicit, or process data from individuals under the age of 18 (or the legal equivalent age in your jurisdiction).
    By using our Services, you confirm that you are at least 18 years old or that you are the parent or legal guardian of a minor who is authorized to use the Services under your supervision.
    If we discover that personal information from users under the age of 18 has been collected, we will promptly deactivate the account and delete the data.
    If you believe that a minor has provided us with personal information, please contact us immediately at poltavetskyrylo@gmail.com, and we will take appropriate steps to remove such data.

  4. WHAT ARE YOUR PRIVACY RIGHTS?
    In short: Depending on where you live, you may have the right to access, correct, delete, or restrict the processing of your personal information.
    If you are a resident of the European Economic Area (EEA), United Kingdom (UK), Switzerland, Canada, or certain U.S. states (such as California, Virginia, or Colorado), you are entitled to specific privacy rights under applicable laws.
    These rights may include the ability to:
    Request access to the personal information we hold about you;

Request correction or deletion of your data;

Restrict or object to our processing of your information;

Request data portability (receive your data in a structured, commonly used format);

Withdraw consent at any time when processing is based on consent;

Request human review of any automated decisions that produce legal or significant effects.

You can exercise these rights by contacting us at poltavetskyrylo@gmail.com.
We will respond to all valid requests in accordance with applicable data-protection laws.
If you are located in the EEA or UK and believe that we are processing your personal information unlawfully, you have the right to lodge a complaint with your local Data Protection Authority (DPA) or the UK Information Commissioner’s Office (ICO).
Swiss residents may contact the Federal Data Protection and Information Commissioner (FDPIC).
Withdrawing Consent
If you previously consented to the processing of your personal information (for example, for marketing purposes), you may withdraw your consent at any time by emailing us at poltavetskyrylo@gmail.com.
This will not affect the lawfulness of processing prior to your withdrawal.
Opting Out of Marketing
You can unsubscribe from our marketing or promotional emails by clicking the “Unsubscribe” link in our emails or by contacting us directly.
We may still send you essential service-related or transactional communications necessary for the use of your account.
Account Information
To review, update, or delete your account, please contact us at poltavetskyrylo@gmail.com.
Upon your request, we will deactivate or delete your account and remove your data from active systems.
Some data may be retained for legitimate business or legal purposes (for example, to prevent fraud or resolve disputes).
Cookies and Similar Technologies
You can manage or disable cookies in your browser settings.
Please note that disabling cookies may affect the functionality or availability of certain features of the Services.
For more details, refer to our Cookie Policy.

  1. CONTROLS FOR DO-NOT-TRACK FEATURES
    In short: We currently do not respond to Do-Not-Track (“DNT”) signals.
    Most web browsers and some mobile operating systems and applications include a Do-Not-Track (DNT) feature or setting that you can activate to express your preference not to have your online browsing activities tracked or collected.
    At present, there is no uniform standard that governs how websites should respond to these signals. Therefore, our Services do not currently respond to DNT browser signals or any other automatic communication mechanisms that indicate a user’s choice not to be tracked.
    If a new standard for recognizing and responding to DNT signals is adopted in the future, we will update this Privacy Policy to reflect our compliance with that standard.
    In accordance with California law, we are required to disclose our practices regarding DNT signals. Since no industry standard currently exists, we do not respond to DNT signals at this time.

  2. DO UNITED STATES RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?
    In short: Yes. Residents of certain U.S. states have specific rights regarding their personal data.
    If you are a resident of California, Colorado, Connecticut, Delaware, Florida, Indiana, Iowa, Kentucky, Maryland, Minnesota, Montana, Nebraska, New Hampshire, New Jersey, Oregon, Rhode Island, Tennessee, Texas, Utah, or Virginia, you may have rights under state privacy laws concerning access to, correction of, and deletion of your personal data.
    These rights may vary depending on your jurisdiction but typically include:
    The right to know what personal data we collect and how we use it;

The right to request access to, correction of, or deletion of your personal information;

The right to receive a copy of your personal data in a portable format;

The right to opt out of the sale, sharing, or targeted advertising based on your data;

The right to withdraw consent for data processing, where applicable;

The right to be free from discrimination for exercising any of your privacy rights.

You may exercise these rights by contacting us at poltavetskyrylo@gmail.com.
We may request additional information to verify your identity before processing your request, as required by law.

Categories of Personal Information We Collect
In the past twelve (12) months, we have collected the following categories of personal information from users and clients:
Category
Examples
Collected
A. Identifiers
Contact details such as real name, company name, email address, telephone number, online identifier, or Internet Protocol (IP) address.
✅ YES
B. Personal Information as defined in the California Customer Records Statute
Name, contact information, company affiliation, and limited billing data (processed through third-party payment providers such as Stripe, PayPal, and WayForPay).
✅ YES
C. Protected Classification Characteristics under State or Federal Law
Gender, age, race, ethnicity, national origin, marital status, or other demographic data.
❌ NO
D. Commercial Information
Transaction data, invoices, billing records, and payment confirmations handled via third-party processors.
✅ YES
E. Biometric Information
Fingerprints, facial recognition data, or voiceprints.
❌ NO
F. Internet or Other Similar Network Activity
Browsing and session logs, device identifiers, usage statistics, cookies, search history, and interactions with our Services or analytics tools.
✅ YES
G. Geolocation Data
Device or GPS-based location data.
❌ NO
H. Audio, Electronic, Visual, or Similar Information
Screenshots, video, or audio recordings voluntarily shared with our support or onboarding teams.
✅ YES (if provided)
I. Professional or Employment-Related Information
Business contact details (e.g., job title, company name, or role) for providing Services.
✅ YES
J. Education Information
Student or educational records.
✅ YES
K. Inferences Drawn from Collected Information
AI-generated insights or analytics summarizing business performance, preferences, or engagement trends.
✅ YES
L. Sensitive Personal Information
Data revealing racial or ethnic origin, political opinions, religious beliefs, genetic or biometric data, health information, or precise geolocation.
❌ NO

Additional Collection Context
We may also collect personal information outside of the categories listed above when you interact with us directly or indirectly, including but not limited to:
When you contact our customer support team for assistance;

When you participate in feedback programs, surveys, or marketing initiatives;

When you engage with us during the onboarding process, through AI-based tools, or while receiving technical support;

When you communicate with us by email, chat, phone, or mail;

When we process your information to facilitate the delivery of our Services or to respond to inquiries and support requests.

These interactions may involve limited personal information, such as your name, contact details, and communication records, which are processed solely to improve user experience and provide the requested support or service.

Data Retention by Category
We retain personal information only for as long as necessary to fulfill the purposes described in this Privacy Policy or as required by applicable law. Unless otherwise specified, all personal data will be deleted within twelve (12) months following the termination or closure of the user’s account.
Category A (Identifiers):
This includes contact details and other identifying information. Such data is retained while the user maintains an active account and is deleted within twelve (12) months after the account is closed.
Category B (Personal Information under the California Records Statute):
This includes personal and contact information processed to provide our Services. It is retained during the period of active account use and deleted within twelve (12) months after account termination.
Category C (Protected Characteristics):
We generally do not collect this type of information. However, if ever processed, it will be deleted within twelve (12) months following the end of the business relationship or service termination.
Category F (Internet or Network Activity):
This includes browsing, usage, and analytics data. It is retained while the user has an active account for the purposes of analytics and system security and deleted within twelve (12) months after account termination.
Category H (Audio, Electronic, or Similar Information):
This includes communications or materials provided through support interactions. It is retained only as long as necessary for support or verification purposes and deleted within twelve (12) months after the issue has been resolved or the account has been closed.
All data scheduled for deletion is first securely isolated from active systems and permanently removed using industry-standard data destruction procedures. If immediate deletion is not possible (for example, due to technical backups or legal retention requirements), the information will remain securely stored and inaccessible for any further processing until it can be permanently deleted.

How to Exercise Your Rights
To exercise your privacy rights, you may submit a data subject access request (DSAR) by emailing us at poltavetskyrylo@gmail.com or by using the contact information provided in the section “How Can You Contact Us About This Notice?” at the end of this Privacy Policy.
We will respond to your request in accordance with applicable privacy laws, including the GDPR, CCPA, and other state or federal privacy regulations.
If your browser supports Global Privacy Control (GPC) signals and you choose to enable them, we will honor your opt-out preferences automatically where legally required.
Under certain U.S. state privacy laws, you may also designate an authorized agent to make a request on your behalf. If you do so, we may require the agent to provide written proof of authorization in compliance with applicable legal standards.

Request Verification
Upon receiving your request, we may need to verify your identity to ensure that we are responding to the correct individual.
We will use the information you provide only to verify your identity or authority to make the request.
If we cannot verify your identity based on information already maintained by us, we may request additional details for this purpose.
When requests are made through an authorized agent, we may ask the agent to present a signed authorization letter from you confirming that they are permitted to act on your behalf.
We may also contact you directly to confirm authorization before processing the agent’s request.

Appeals
If we decline to take action on your request, you have the right to appeal our decision under certain U.S. state privacy laws.
You can submit an appeal by emailing poltavetskyrylo@gmail.com with the subject line “Privacy Appeal.”
We will respond to your appeal in writing, explaining our decision and any actions taken.
If your appeal is denied, you may have the right to contact your state’s Attorney General to file a complaint.

California “Shine the Light” Law
Under California Civil Code Section 1798.83 (the “Shine the Light” law), California residents may request, once per year and free of charge, information about categories of personal information (if any) that we have disclosed to third parties for their direct marketing purposes, as well as the names and addresses of such third parties.
If you are a California resident and wish to make such a request, please send it in writing to:
Polt House Incorporated
1007 N Orange St, 4th Floor, Suite #3162
Wilmington, Delaware 19801, United States
📧 poltavetskyrylo@gmail.com
📞 +1 (814) 473-7319

  1. DO WE MAKE UPDATES TO THIS NOTICE?
    In short: Yes, we update this Privacy Policy as necessary to remain compliant with applicable data protection laws and operational standards.
    We may revise this Privacy Policy from time to time to reflect changes in our practices, technology, or legal obligations.
    The updated version will be indicated by an updated “Last Revised” date at the top of this page.
    If we make material changes, we will notify you either by prominently posting an update on our website or by sending you a direct communication (for example, via email).
    We encourage you to review this Privacy Policy periodically to stay informed about how we protect and process your personal information.

  2. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?
    If you have any questions, concerns, or comments about this Privacy Policy or how your personal data is processed, you may contact our Data Protection Officer (DPO) or reach out to us directly at:
    Polt House Incorporated
    📍 1007 N Orange St, 4th Floor, Suite #3162
    Wilmington, Delaware 19801, United States
    📧 poltavetskyrylo@gmail.com
    📞 +1 (814) 473-7319
    If you are located in the European Economic Area (EEA) or United Kingdom (UK), you may also contact your local Data Protection Authority (DPA) regarding any concerns about how we handle your personal data.

  3. HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?
    You have the right to request access to the personal data we hold about you, request correction of inaccuracies, or request deletion of your personal data where applicable.
    You may also have the right to withdraw your consent to processing or to request restriction of processing in accordance with data protection laws.
    To submit a data subject access request (DSAR), please contact us via email at poltavetskyrylo@gmail.com.
    We will review and respond to your request in accordance with applicable privacy regulations (including GDPR, CCPA, and other relevant frameworks).
    In some cases, we may retain certain data as required by law, to prevent fraud, resolve disputes, or enforce our agreements.
    Once these obligations end, your data will be securely deleted or anonymized.

© 2025 Polt House Incorporated. All rights reserved.
All systems operational.

TERMS AND CONDITIONS

Updated: 4th of October, 2025

We are Polt House Incorporated (“the Company,” “we,” “our,” or “us”).
We operate our website and related online products and services that reference or link to these legal terms (collectively, the “Services”).
You may reach us by phone at +1 (814) 473-7319, by email at poltavetskyrylo@gmail.com, or by mail at 1007 N Orange St., 4th Floor, Suite #3162, Wilmington, Delaware 19801, United States.
These Legal Terms form a binding agreement between you—whether as an individual or representing a business entity (“you”)—and Polt House Incorporated, governing your access to and use of our Services. By accessing or using the Services, you acknowledge that you have read, understood, and agree to comply with these Terms in full. If you do not agree to these Terms, you are not permitted to use the Services and must discontinue access immediately.
We may update or modify these Terms from time to time. When changes occur, we will provide prior notice through our website or via email sent from poltavetskyrylo@gmail.com. Updated versions will become effective on the date indicated in the notice. Continued use of the Services after such updates constitutes your acceptance of the revised Terms.
Our Services are intended solely for users aged 18 years or older. Individuals under the age of 18 are not eligible to register for or use the Services.
We recommend saving or printing a copy of these Terms for your records.

  1. OUR SERVICES
    The information and materials made available through the Services are not intended for access or use in any jurisdiction where such access or use would be contrary to law or regulation, or would subject us to any registration or compliance obligation in that jurisdiction. If you access the Services from a location outside your primary jurisdiction, you do so on your own initiative and are solely responsible for complying with all applicable local laws.
    Our Services are not designed to meet requirements of industry-specific regulations (including, without limitation, the Health Insurance Portability and Accountability Act (HIPAA) or the Federal Information Security Management Act (FISMA)). If your use would bring the Services within the scope of such frameworks, you must not use the Services. You also must not use the Services in any manner that would violate the Gramm-Leach-Bliley Act (GLBA).
    Insights, rankings, and recommendations generated by our AI and analytics features are provided for informational and decision-support purposes only. They do not constitute legal, financial, or professional advice, and outcomes are not guaranteed.

  2. INTELLECTUAL PROPERTY RIGHTS
    Our Intellectual Property
    We own or hold valid licenses to all intellectual property rights in and to the Services, including all source code, databases, functionality, software, website designs, audio, video, text, photographs, graphics, and other materials made available through the Services (collectively, the “Content”), as well as all trademarks, service marks, and logos displayed in connection with the Services (the “Marks”).
    The Content and the Marks are protected by copyright, trademark, and other intellectual property or unfair competition laws and international treaties. Except as expressly permitted in these Legal Terms, no Content or Marks may be copied, reproduced, aggregated, republished, uploaded, posted, publicly displayed, encoded, translated, transmitted, distributed, sold, licensed, or otherwise exploited for any commercial purpose without our prior written consent.
    Subject to your continued compliance with these Legal Terms (including any “Prohibited Activities” section), we grant you a limited, non-exclusive, non-transferable, revocable license to access the Services and to download or print a reasonable number of pages of the Content to which you have lawful access solely for your internal business purposes.
    The Services, Content, and Marks are provided “AS IS” and “AS AVAILABLE” for internal use only. We reserve all rights not expressly granted hereunder. Any breach of this Section will be deemed a material breach of these Legal Terms and may result in immediate suspension or termination of your access to the Services.

Your Use of the Services
Subject to your ongoing compliance with these Legal Terms (including the “Prohibited Activities” section), we grant you a limited, non-exclusive, non-transferable, revocable license to:
access and use the Services; and

download or print reasonable portions of the Content that you are lawfully permitted to access, solely for your internal business purposes.

Except as expressly allowed in these Legal Terms, no part of the Services, Content, or Marks may be copied, reproduced, aggregated, republished, uploaded, posted, publicly displayed, encoded, translated, transmitted, distributed, sold, licensed, or otherwise exploited for any commercial purpose without our prior written authorization.
If you wish to use the Services, Content, or Marks in any manner not expressly permitted herein, please send your request to poltavetskyrylo@gmail.com. If permission is granted to post, reproduce, or publicly display any portion of the Services or Content, you must clearly identify Polt House Incorporated as the owner or licensor and ensure that all copyright and proprietary notices remain visible.
We reserve all rights in and to the Services, Content, and Marks not expressly granted to you. Any violation of this Section or of our intellectual property rights constitutes a material breach of these Legal Terms and may result in immediate termination of your access to the Services.

Your Submissions
Please review this Section together with “Prohibited Activities” to understand (a) the rights you grant us and (b) your obligations when you provide content through the Services.
Submissions. If you send us any questions, comments, suggestions, ideas, feedback, or other information about the Services (collectively, “Submissions”), you agree to assign to us all intellectual property rights in such Submissions. We will own those Submissions and may use and disseminate them for any lawful purpose, commercial or otherwise, without acknowledgment or compensation to you.
Your responsibilities. By providing Submissions through any part of the Services, you:
confirm that you have read and agree to our Prohibited Activities and will not submit material that is illegal, harassing, hateful, harmful, defamatory, obscene, bullying, abusive, discriminatory, threatening, sexually explicit, false, inaccurate, deceptive, or misleading;

to the extent permitted by applicable law, waive any moral rights you may have in such Submissions;

warrant that the Submissions are your original work or that you hold all necessary rights and licenses to grant the rights described above; and

represent that your Submissions are not confidential.

You are solely responsible for your Submissions and agree to indemnify us for any losses arising out of (a) your breach of this Section, (b) infringement or misappropriation of any third party intellectual property rights, or (c) violation of applicable law.

  1. USER REPRESENTATIONS
    By accessing or using the Services, you represent and warrant that:
    all registration details you provide are true, accurate, current, and complete;

you will keep such information accurate and up to date;

you have the legal capacity to enter into these Legal Terms and agree to comply with them;

you are not a minor under the laws of your place of residence;

you will not access the Services via automated or non-human means (including bots or scripts) unless expressly authorized by us in writing;

you will not use the Services for any unlawful or unauthorized purpose; and

your use of the Services will comply with all applicable laws and regulations.

If any information you provide is untrue, inaccurate, outdated, or incomplete, we may suspend or terminate your account and refuse any current or future access to the Services (in whole or in part).

  1. USER REGISTRATION
    You may need to create an account to use certain features of the Services. You agree to maintain the confidentiality of your password and are responsible for all activities that occur under your account. We may remove, reclaim, or change any username at our discretion if we determine it is inappropriate, misleading, obscene, or otherwise objectionable. We recommend enabling industry-standard security measures (e.g., strong passwords, multi-factor authentication where available).

  2. PURCHASES AND PAYMENT
    Accepted Payment Methods
    We process payments via third-party providers and accept, at a minimum:
    Visa

Mastercard

Discover
Payments may be completed through Stripe, PayPal, or WayForPay (collectively, the “Payment Processors”). Availability of methods can vary by region and may change over time.

Billing Information
You agree to provide current, complete, and accurate billing and account details for all purchases and to promptly update your email, payment method, and payment card expiration date so we can complete transactions and contact you as needed. Prices are in US dollars (USD) and may change at any time. Applicable taxes will be added where required by law.
Authorization; Pricing Corrections
You authorize us (and our Payment Processors) to charge your selected payment method for amounts due at the time of purchase and, if applicable, on a recurring basis for subscriptions (see Section 6 – Subscriptions). We reserve the right to correct any pricing or billing errors even if payment has already been requested or received.
Order Management
We may decline any order and may limit or cancel quantities purchased per user, organization, or order. Restrictions can include orders placed under the same account, payment method, or billing address. We may also refuse orders that, in our judgment, appear to be placed by resellers or distributors. As our Services are digital, no shipping fees apply.

  1. SUBSCRIPTIONS
    Billing and Renewal
    Your subscription continues until canceled and automatically renews at the end of each billing cycle. You authorize us to charge your selected payment method on a recurring basis without separate approval for each renewal, until you cancel. The billing cycle length depends on the plan you selected at signup.
    Cancellation
    You may cancel at any time by emailing poltavetskyrylo@gmail.com (or via any in-product cancellation flow, if available). Cancellations take effect at the end of the current paid term; access remains active until that date. If you have questions or concerns about your subscription, contact us at poltavetskyrylo@gmail.com.
    Fee Changes
    We may change subscription pricing from time to time and will provide notice in accordance with applicable law (for example, by email or in-product notice) before the change takes effect. Unless you cancel before the effective date, the new price will apply to the next billing cycle.

  2. PROHIBITED ACTIVITIES
    You may use the Services only for the purposes we make them available and in accordance with these Legal Terms. Without our express written approval, the Services must not be used in connection with any commercial endeavors other than those we provide or explicitly authorize.
    As a condition of use, you agree not to:
    Systematically extract or harvest data or other content from the Services to build or enhance a database, dataset, training set, or directory without our written permission.

Mislead or defraud us or other users, including attempts to obtain passwords or other sensitive information.

Disable or circumvent any security or access-control features, or otherwise interfere with features that limit copying or use of the Content.

Disparage or harm us or the Services, including activity intended to degrade service quality or reputation.

Harass, abuse, or harm any person using information obtained from the Services.

Misuse support channels or submit false reports of abuse or misconduct.

Use the Services in a manner that violates any applicable law or regulation.

Frame, mirror, or deep-link to the Services without authorization.

Upload, transmit, or distribute malware or disruptive content (including spam or excessive capitalization) that interferes with others’ use of the Services.

Engage in unauthorized automation, including bots, scrapers, or data-mining tools, or mass-send messages, unless expressly allowed in writing.

Remove or alter any copyright, trademark, or proprietary notices on the Services or Content.

Impersonate another person or use another user’s credentials.

Upload or transmit materials that act as passive or active data collection mechanisms (e.g., web bugs, 1×1 pixels, spyware) without authorization.

Interfere with or burden the Services or related networks (e.g., excessive API calls, abnormal traffic spikes, or denial-of-service behavior).

Harass, intimidate, or threaten our employees, contractors, or agents.

Bypass access restrictions or attempt to access any portion of the Services that you are not authorized to access.

Copy, adapt, or reverse engineer the Services’ software or any part thereof (except to the limited extent permitted by applicable law).

Launch or distribute any automated system (spider, robot, cheat utility, scraper, offline reader, or unauthorized script) that accesses the Services, except for standard search engine or browser usage.

Use a buying or purchasing agent to place orders on the Services.

Collect emails or usernames to send unsolicited communications or create accounts by automated means or under false pretenses.

Use the Services to compete with us or for any revenue-generating or commercial purpose not expressly authorized by us.

Use the Services to advertise or offer goods or services without our written permission.

Sell, assign, or transfer your profile or account without our consent.

AI/Analytics-specific restrictions. You also agree not to:
use outputs, benchmarks, or rankings from the Services to train, fine-tune, or validate competing models or services;

attempt to re-identify individuals from aggregated or de-identified analytics;

submit or process regulated or sensitive data (e.g., health, financial account numbers) unless we have expressly agreed in writing to such use.

  1. USER GENERATED CONTRIBUTIONS
    Our Services are not designed as a public user-generated content platform. However, certain features may allow you (or your authorized users) to create, upload, import, submit, transmit, or otherwise make available to us materials for processing or analysis, including without limitation text, documents, data files (e.g., CSVs), ICP definitions, comments, and other content (collectively, “Contributions”).
    Unless expressly stated otherwise in the Services, Contributions are not publicly displayed and are processed within your account or project space. Contributions are handled in accordance with our Privacy Policy and any separate written agreement between you and us (if applicable).
    By providing Contributions, you represent and warrant that:
    Rights & Ownership. You are the creator and owner of the Contributions, or you have all necessary licenses, rights, consents, and permissions to submit the Contributions and to grant the rights contemplated by these Legal Terms.

No Infringement. The creation, submission, distribution, access, downloading, or processing of the Contributions does not and will not infringe, misappropriate, or violate any third-party rights (including copyright, patent, trademark, trade secret, moral rights, privacy, or publicity rights).

Consents for Personal Data. To the extent the Contributions contain personal data, you have obtained all legally required notices and consents (where applicable) and have a lawful basis to provide such data to us for the intended processing.

Accuracy & Lawfulness. The Contributions are not false, misleading, or deceptive, and do not violate any applicable law, regulation, or industry standard.

No Prohibited Content. The Contributions do not contain unlawful, harassing, hateful, defamatory, obscene, violent, or otherwise objectionable material; do not include unsolicited promotions (spam, pyramid schemes, chain letters, or mass mailings); and do not ridicule, disparage, or threaten any person or class of persons.

No Harmful Code / Covert Tracking. The Contributions do not contain viruses, malware, or code designed to interrupt, limit, or damage the Services; and do not include covert tracking technologies (e.g., web bugs, 1×1 pixels, spyware) without authorization.

No Regulated / Sensitive Data (unless agreed). You will not submit Contributions that include protected health information (HIPAA), government-issued identifiers, financial account numbers, children’s data, or other highly sensitive/regulated data unless we have expressly agreed in writing to such processing.

Confidentiality Expectations. Do not include confidential or trade secret information in the Contributions unless you have a separate written confidentiality or data processing agreement with us that expressly covers such information. Absent such an agreement, Contributions may be processed per our Privacy Policy and these Legal Terms.

AI/Analytics Usage. You will not submit Contributions with the intent to train, validate, or benchmark a competing service using our outputs, nor attempt to re-identify individuals from aggregated or de-identified analytics produced by the Services.

You are solely responsible for the Contributions you submit and for any consequences of submitting them. Any use of the Services in violation of this Section or of the Prohibited Activities may result in suspension or termination of your access to the Services and may expose you to legal liability.

  1. CONTRIBUTION LICENSE
    You and the Company agree that we may access, store, process, and use information and personal data you provide in accordance with our Privacy Policy and your choices (including in-product settings and preferences).
    Feedback. If you share suggestions, ideas, or other feedback about the Services, you grant us a perpetual, worldwide, non-exclusive, royalty-free, fully paid, transferable, and sublicensable license to use, reproduce, modify, adapt, publish, translate, distribute, and otherwise exploit such feedback for any lawful purpose, without compensation or attribution to you.
    Ownership of your Contributions. Except for the limited rights expressly granted herein, we do not claim ownership of your Contributions. You retain all rights, title, and interest in and to your Contributions and any associated intellectual property rights. You acknowledge that you are solely responsible for your Contributions, including the accuracy, legality, and suitability of the content you submit.
    Responsibility and release. We are not responsible for statements or representations contained in your Contributions. To the maximum extent permitted by law, you agree to hold us harmless from, and not pursue claims arising out of, your Contributions or your failure to comply with these Legal Terms.

  2. GUIDELINES FOR REVIEWS
    We may provide areas of the Services where you can leave reviews or ratings about your experience. By posting a review, you agree to comply with the following:
    You must have firsthand experience with the product, feature, or team you are reviewing.

Your review must not contain profanity or abusive, racist, hateful, or harassing language.

Your review must not include discriminatory remarks based on religion, race, gender, national origin, age, marital status, sexual orientation, or disability.

Your review must not reference or encourage illegal activity.

If you are affiliated with a competitor, you must disclose that affiliation and you should not post reviews intended to disparage.

Do not make legal conclusions or claims regarding the legality of conduct.

Do not post false or misleading statements.

Do not coordinate or organize campaigns to post collective positive or negative reviews.

We may accept, reject, or remove reviews at our sole discretion. We have no obligation to monitor, screen, or delete reviews, even if someone considers them objectionable or inaccurate. Reviews do not represent our views or those of our affiliates or partners, and we assume no liability for any review or for any claims, losses, or damages arising from reviews.
By posting a review, you grant us a perpetual, worldwide, non-exclusive, royalty-free, fully paid, transferable, and sublicensable license to reproduce, modify, translate, transmit, display, perform, and distribute the content of your review in any media, for any lawful purpose.

  1. SERVICES MANAGEMENT
    We reserve the right, but not the obligation, to:
    monitor the Services for compliance with these Legal Terms;

take appropriate legal action against anyone who, in our sole discretion, violates the law or these Legal Terms, including reporting such activity to law enforcement;

refuse, restrict, limit, or disable (to the extent technologically feasible) any of your Contributions or any portion thereof;

remove from the Services, or otherwise disable, files or content that are excessive in size or place an unreasonable burden on our systems; and

manage the Services in a manner intended to protect our rights and property and to maintain the Services’ proper operation.

  1. PRIVACY POLICY
    We take privacy and data security seriously. Please review our Privacy Policy (the “Privacy Policy”) located at: PRIVACY POLICY. By using the Services, you agree to the Privacy Policy, which is incorporated into these Legal Terms.
    Hosting and transfers. The Services are hosted in the United States and the European Union. If you access the Services from a region with laws governing personal data collection, use, or disclosure that differ from U.S./EU law, you acknowledge that, by continuing to use the Services, your data may be transferred to and processed in the U.S. and/or EU in accordance with the Privacy Policy and applicable law.
    If you have any questions about privacy or data processing, contact us at poltavetskyrylo@gmail.com.

  2. TERM AND TERMINATION
    These Legal Terms remain in effect for as long as you use the Services. WITHOUT LIMITING ANY OTHER PROVISION OF THESE LEGAL TERMS, WE MAY, IN OUR SOLE DISCRETION AND WITHOUT NOTICE OR LIABILITY, DENY ACCESS TO AND USE OF THE SERVICES (INCLUDING BY BLOCKING CERTAIN IP ADDRESSES) TO ANY PERSON FOR ANY REASON OR NO REASON, INCLUDING FOR ANY BREACH OF THESE LEGAL TERMS OR OF APPLICABLE LAW. We may terminate your use of the Services or delete your account and any content or information you have posted at any time, without warning, in our sole discretion.
    If your account is terminated or suspended for any reason, you are prohibited from registering and creating a new account under your name, a false or borrowed name, or the name of any third party, even if acting on such third party’s behalf. In addition to termination or suspension, we reserve the right to pursue all appropriate legal remedies, including civil, criminal, and injunctive relief.

  3. MODIFICATIONS AND INTERRUPTIONS
    We may change, modify, or remove any part of the Services at any time and for any reason, at our sole discretion, without prior notice. We have no obligation to update information available on the Services. We will not be liable to you or any third party for any modification, price change, suspension, or discontinuation of the Services.
    We do not guarantee uninterrupted availability of the Services. From time to time, hardware, software, or operational maintenance may result in interruptions, delays, or errors. We may revise, update, suspend, discontinue, or otherwise modify the Services at any time, without notice. You agree that we shall have no liability for any loss, damage, or inconvenience caused by your inability to access or use the Services during any downtime or discontinuation. Nothing in these Legal Terms obligates us to maintain, support, or release updates, fixes, or new versions.

  4. GOVERNING LAW
    These Legal Terms and your use of the Services are governed by and construed in accordance with the laws of the State of Delaware, without regard to its conflict of law principles.

  5. DISPUTE RESOLUTION
    Any legal action or proceeding arising out of or relating to these Legal Terms or the Services shall be brought exclusively in the state or federal courts located in the State of Delaware, United States. Each party consents to the personal jurisdiction of such courts and waives any defenses based on lack of personal jurisdiction or forum non conveniens. The application of the United Nations Convention on Contracts for the International Sale of Goods (CISG) and the Uniform Computer Information Transactions Act (UCITA) is expressly excluded.

  6. CORRECTIONS
    The Services may contain information with typographical errors, inaccuracies, or omissions, including descriptions, pricing, availability, or other content. We reserve the right to correct any errors, inaccuracies, or omissions and to change or update information on the Services at any time, without prior notice.

  7. DISCLAIMER
    The Services are provided on an “as is” and “as available” basis. You agree that your use of the Services is at your own risk. To the fullest extent permitted by law, Polt House Incorporated disclaims all warranties, express or implied, in connection with the Services and your use thereof, including but not limited to any implied warranties of merchantability, fitness for a particular purpose, or non-infringement.
    We make no representation or warranty regarding:
    the accuracy, reliability, or completeness of any content or data produced by the Services;

the suitability or effectiveness of any analytics, rankings, or AI-generated recommendations for your business decisions;

uninterrupted or error-free operation of the Services;

protection against unauthorized access, hacking, or data breaches despite reasonable safeguards;

any bugs, malware, or harmful code transmitted by third parties through the Services; or

the content or conduct of any third-party websites or services linked to or from the Services.

We do not guarantee or endorse any third-party products or services advertised or integrated with our platform, nor are we responsible for monitoring or participating in any transaction between you and a third-party provider. You should exercise independent judgment and caution before relying on any output, recommendation, or integration offered through the Services.

  1. LIMITATION OF LIABILITY
    To the maximum extent permitted by law, neither Polt House Incorporated, nor its directors, officers, employees, agents, or affiliates shall be liable to you or any third party for any indirect, incidental, consequential, exemplary, special, or punitive damages, including but not limited to lost profits, lost revenue, loss of data, business interruption, or other damages arising out of or relating to your use of the Services, even if we have been advised of the possibility of such damages.
    Notwithstanding anything to the contrary herein, our aggregate liability for any claim, whether in contract, tort, or otherwise, shall not exceed the total amount paid by you (if any) to us for the Services during the six (6) months preceding the event giving rise to the claim.
    Certain jurisdictions do not allow limitations on implied warranties or exclusion of certain damages; therefore, some of the above limitations may not apply to you, and you may have additional rights under applicable law.

  2. INDEMNIFICATION
    You agree to defend, indemnify, and hold harmless Polt House Incorporated, including its officers, directors, employees, contractors, partners, and affiliates, from and against any and all claims, losses, liabilities, damages, costs, and expenses (including reasonable attorneys’ fees) arising out of or related to:
    your use of the Services;

your violation of these Legal Terms;

any breach of your representations and warranties herein;

your infringement of any third-party intellectual property or proprietary rights; or

any harmful, unlawful, or negligent act or omission toward another user or third party in connection with the Services.

We reserve the right, at your expense, to assume exclusive defense and control of any matter subject to indemnification. You agree to cooperate with us in such defense and to receive notice of any claim as soon as practicable after we become aware of it.

  1. USER DATA
    We retain certain data you transmit through the Services to manage performance, analytics, and support. Although we perform periodic backups, you remain solely responsible for maintaining copies of your data and for any content you upload or generate while using the Services.
    We are not liable for any loss, corruption, or unauthorized disclosure of data resulting from your use of the Services, third-party integrations, or internet transmission errors. By using the Services, you waive any right to claim damages against us for such loss or corruption of data.

  2. ELECTRONIC COMMUNICATIONS, TRANSACTIONS, AND SIGNATURES
    By visiting the Services, communicating with us by email, or completing online forms, you acknowledge and agree that such interactions constitute electronic communications. You consent to receive communications from us electronically and agree that all agreements, notices, disclosures, and other communications that we provide to you electronically—whether via email, on the Services, or through other digital means—satisfy any legal requirement that such communications be in writing.
    You further agree to the use of electronic signatures, electronic contracts, orders, and other records, as well as to the electronic delivery of notices, policies, and transaction confirmations initiated or completed through the Services.
    By doing so, you waive any rights under laws requiring original (non-electronic) signatures, paper records, or non-digital methods of payment or credit issuance, to the maximum extent permitted by applicable law.

  3. CALIFORNIA USERS AND RESIDENTS
    If you are a California resident and your concern with Polt House Incorporated has not been satisfactorily resolved, you may contact the Complaint Assistance Unit of the Division of Consumer Services of the California Department of Consumer Affairs in writing at:
    1625 North Market Blvd., Suite N 112, Sacramento, California 95834, USA
    Telephone: (800) 952-5210 or (916) 445-1254

  4. MISCELLANEOUS
    These Legal Terms, together with any additional policies or operating rules posted by us on or in connection with the Services, constitute the entire agreement between you and us. Our failure to enforce any right or provision of these Terms shall not be deemed a waiver of such right or provision.
    These Terms shall apply to the fullest extent permitted by law. We may assign any of our rights and obligations under these Terms at any time. We are not liable for any failure or delay in performance caused by circumstances beyond our reasonable control.
    If any provision or part of these Terms is determined to be unlawful, void, or unenforceable, that portion shall be deemed severable and shall not affect the validity or enforceability of the remaining provisions.
    No joint venture, partnership, employment, or agency relationship is created between you and Polt House Incorporated by these Terms or by your use of the Services. You agree that these Terms shall not be construed against us merely because we drafted them.
    You hereby waive any defense based on the electronic form of these Terms and the absence of physical signatures by the parties.

  5. CONTACT US
    If you have any questions about these Legal Terms, need to report an issue, or wish to resolve a complaint regarding the Services, you may contact us using the details below:
    Polt House Incorporated
    1007 N Orange St., 4th Floor, Suite #3162
    Wilmington, Delaware 19801
    United States
    Phone: +1 (814) 473-7319
    Email: poltavetskyrylo@gmail.com